Key Volunteer Roles
The Key Volunteer roles on the event day are some of the most important volunteer roles that we have and it’s important to fill these roles with great leaders who can help provide the best event experience possible to our teams.
The key volunteer roles are Head Pit Administrator, Head Referee, and Judge Advisor.
The first Key Volunteer position is the Judge Advisor. The Judge Advisor is responsible for overseeing all judging on the event day. The responsibilities of the Judge Advisor are making sure judging is running on time, leading and ensuring timely judge deliberations, working with the Tournament Director to resolve judging issues with teams, and presiding over Judge Advisor Assistants.
Time Commitment: Full Event Day. Must make sure judges are prepared and comfortable to complete the judging process. Must also be familiar before the event with the judging process and rules to be able answer questions and resolve issues. Requires online judge certification, in-person training, and a shadowing of the pre-existing Judge Advisor.
Minimum Age Requirement: 18
Reports to: Regional Judge Advisor
The next Key Volunteer role is the Head Referee. The head referee is responsible for overseeing the robot game tables at an event, answering any robot game questions and working with referees and resetters.
Time Commitment: Full Event Day. Must be willing to resolve conflict during the event to keep referees and resetters focused on keeping matches moving at their tables. Well-versed in both the robot game rules and any robot game updates before the event day. Requires training prior to the event day and shadowing a pre-existing Head Referee.
Minimum Age Requirement: 18
Reports to: Regional Head Referee
Head Pit Administrator
The Head Pit Administrator is responsible for all activities in the pits, to ensure all rules regarding the pits are enforced, to implement and oversee the queuing process, and to act as the front line for team and public questions. This individual leads the Pit Administration crew and is responsible for a wide range of activities both in, and sometimes out, of the pits. In addition, the Head Pit Administrator must act with Gracious Professionalism® when interacting with the teams, the public, and the volunteers.
A summary of responsibilities is described below:
Setup of the Pits: handle setup of the pits per the layout set by the Tournament Partner (and within the rules set forth by CVR).
Team Check-in: oversee the process of team check-in.
Queuing: develop and implement the queuing process for the event (CVR specifies the guidelines, but due to varying event layouts, the HPA is ultimately responsible for determining how queuing will work at and the event).
Time Commitment: Full Event Day. Before the event they must learn and understand the venue, the event, and the schedule. Must effectively lead all members of pit admin crew with confident, clear decisions and instructions. Must commit time before the event to plan queuing and volunteer stations (time may be needed to train volunteers prior to event day). Finally, they must be willing to send feedback to CVR after each event (incident report, material usage, general event feedback, etc). Requires in-person training and shadow a supervising Head Pit Administrator.
Minimum Age Requirement: 16
Reports to: Central Valley Robotics